![]() Yes, a special committee can be formed to approve all those old minutes, desperately hanging there with all sorts of inaccuracies threatening your group, who has endorsed that version, which might have all sorts of falsehoods there, claiming to be what your group did. (And note that this objecting member - or any member - has the right to demand that the minutes be read.) ![]() But if your group does not do that previous distribution, you really, really, better read them at a meeting. If they have been sent out to all the members, by e-mail, paper mail, or tedious reading over the phone, that's fine. Then, stop calling your group's official approval of the minutes, as correct, "dispensing of their reading," and begin to call it what it is.Īnd most importantly, make sure that the minutes are, indeed, correct, before approving them. Given your group's situation, I suggest that as soon as possible, you adopt a motion that ratifies all the previous "dispensings," saying that all those previous dispensings were really approval of those minutes as officially correct. To dispense with the reading of the minutes is to say that we will read them later - adopting a motion to dispense with the reading of the minutes is only an order that the reading will be done later. What you wanted to do, to certify that your group says officially that the minutes are correct, is called "approving" the minutes. See, it looks to me as if your group's membership wanted to decide that the minutes are OK as they are - and that you wanted to decide that you don't need them read. (Again, that's my assessment: you won't find that in RONR.) ![]() (Um, note that that is not what Robert's Rules says.)Īny attempt to impose proper procedure on the structure of proceeding that you already have would result in gibberish. You cannot have followed correct parliamentary procedure, since what your group has been doing for some time is already in violation of it.
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